Privacy Policy

Sirius Therapy Privacy Notice

Effective Date: January 1, 2025
Practice Name: Sirius Therapy
Location: Colorado, USA
Website: https://siriustherapy.org
Contact Email: info@siriustherapy.org

1. Introduction

At Sirius Therapy, your privacy and confidentiality are central to the trust we build with clients. This Privacy Policy describes how we collect, use, and protect your personal information when you visit our website or engage with our services.

We comply with all applicable federal and state privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA) and Colorado data privacy regulations, as well as the ethical standards of professional social work and mental health practice.

2. Information We Collect

A. Personal Information

When you contact Sirius Therapy or request an appointment, we may collect:

Your name
Email address
Phone number
Preferred appointment times or other information you voluntarily provide

B. Health Information

If you become a client, any information shared through our secure client portals (SimplePractice or Headway) may include Protected Health Information (PHI). This information is handled in full compliance with HIPAA privacy and security standards.

C. Technical Information

Our website may collect non-identifiable data such as:

IP address
Browser type and version
Date, time, and pages visited

This data helps us improve website performance, accessibility, and user experience.

3. How We Use Your Information

We use the information we collect for the following purposes:

To respond to your messages or appointment requests
To provide counseling and mental health services
To communicate administrative information related to your care
To comply with ethical and legal obligations
To analyze and improve website usability

We never sell or share your personal or health information for marketing or unrelated commercial purposes.

4. Communication and Email

Please note that email and contact forms are not fully secure methods of communication. Avoid sharing sensitive personal or health information through regular email.
Once you become a client, confidential communication is available through SimplePractice or Headway, both of which are HIPAA-compliant platforms with secure messaging and encrypted data.

5. Cookies and Analytics

Our website may use cookies and third-party analytics tools (such as Google Analytics) to understand visitor behavior.
Cookies do not store PHI or personal identifying details. You may disable cookies in your browser settings if you prefer not to participate.

6. Data Security

Sirius Therapy uses industry-standard administrative, physical, and technical safeguards to protect all client information. This includes:

Encrypted client records
Secure HIPAA-compliant portals (Headway and SimplePractice)
Limited staff access to sensitive information
Secure email and data storage systems

While we take all reasonable precautions, no online system can guarantee absolute security. You use this website and electronic communications at your own discretion.

7. Your Rights

You have the following rights under HIPAA and Colorado law:

The right to access and receive a copy of your health records
The right to request corrections or amendments to your records
The right to request limits on how your PHI is used or shared
The right to receive a Notice of Privacy Practices upon request
The right to file a complaint if you believe your privacy rights have been violated

Requests related to your information can be directed to info@siriustherapy.org.

8. Third-Party Services

Our practice uses Headway and SimplePractice for scheduling, billing, and telehealth services. These platforms maintain their own privacy and security policies and comply with HIPAA regulations.
You can view their privacy policies here:

Headway Privacy Policy
SimplePractice Privacy Policy

We are not responsible for the privacy practices of external websites linked from ours.

9. Children’s Privacy

Our website is not designed to collect personal information from children under 13. If you believe a child has provided personal data to us through this website, please contact us so we can remove it promptly.

10. Updates to This Policy

We may update this Privacy Policy periodically. Any updates will be reflected on this page with a new “Effective Date.” Continued use of our website indicates your acceptance of any changes.

11. Contact Information

For any questions or concerns about this Privacy Policy, or how your information is managed, please contact:

Sirius Therapy
Email: info@siriustherapy.org
Website: https://siriustherapy.org
Location: Colorado, USA